Marketing Communications Project Specialist

Marketing Communications Project Specialist                         
Position Summary

Accountable for overseeing the successful execution of marketing projects: set-up, tracking, execution, and completion of marketing projects. This includes scheduling, assigning, tracking, and managing projects within Asana; coordinating across business units to ensure the assigned people are delivering on time; reporting to marketing management on the state of projects, ensuring projects stay on track, and adjusting, if necessary, to meet new requirements. Keep leadership informed of key issues that may impact project completion. Independently lead tasks within projects and campaigns.

Essential Functions/Key Responsibilities

  • Overall marketing project management: executing a disciplined project management process for executing and overseeing of agreed-upon marketing campaigns, product launches, and other key marketing projects as assigned; including detailing action planning, reporting through development of a project dashboard, and follow up.
  • Campaign management: driving execution of marketing campaigns that meet timelines; including reporting of process, issue resolution and follow up tasks. Meet with key stakeholders, scope the main components of the campaign, agree on content, assets, backlinks, etc. Works closely with marketing, creative and product management.  
  • Coordinate and assign the design and production of marketing and sales materials including brochures, emails, website, tradeshows, ads, and various elements of campaigns. Communicate with internal and external stakeholders to ensure production timelines are maintained.
  • Maintain client spaces within Hightail, including materials for approval and final materials. Maintain organized internal files of final marketing materials, including naming conventions, directory structures, etc. making it easy for internal staff, and external clients to access materials.

Position Requirements

  • Intermediate Excel skills to create and import data into online tools
  • Technically savvy with marcomm tools including Hightail and Asana or other similar project management tools, file management, tracking software.
  • Excellent communication, interpersonal and negotiation skills
  • Problem-solving skills
  • Ability to assign work, follow up and influence others that are not direct reports

 Competencies Needed

  • Organized, detailed
  • Flexible, agile, ability to work in fast-paced environment and hold others accountable
  • Process-driven individual who learns, adjusts, and recommends process improvements
  • Can work well with both strategic and transactional duties
  • Quick learner, able to gather information and understand overall impacts
  • Time management and ability to plan ahead

Education and Experience

  • Associate degree or equivalent
  • 2+ years of marketing project management experience
  • Travel Industry experience a plus!

Company Standards/Go Next Values—Employees need to meet and/or exceed within company core values.

  • Guest First
  • Accountable
  • Continuous Improvement
  • Open an Honest

Physical Demands/Working Conditions

The physical demands described here must be met by all employees to successfully handle their job. While performing daily duties, the employee is regularly sitting, talking and listening. The employee will need to walk around, stand and use fingers/ hand.

Work is performed in an office environment. Employee interacts with management and other departments surrounding. Employee also communicates verbally and in writing with employees and vendors.

Unplanned Activities – other duties as assigned,

Go Next, Inc. has been a leader in the alumni and group travel industry for over 50 years. We offer a variety of career opportunities in a fast paced and collaborative environment. Our employees enjoy a wide range of benefits and are rewarded for hard work and contributions to the team. We value self-expression and love tackling new challenges together. Don’t miss your chance to immerse yourself in the world with a career at one of the leaders in the group travel industry.